Annex 1 - Mandatory Conditions
1. No supply of alcohol may be made under the premises licence:
(a) at a time when there is no designated premises supervisor in respect of the premises licence, or
(b) at a time when the designated premises' supervisor does not hold a personal licence, or his personal licence is suspended.
2. Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
3. The premises licence holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
4. The designated premises supervisor in relation to the premises licences must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
5. The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either: -
a. a holographic mark or
b. an ultraviolet feature.
6. Where this Licence includes a condition that one or more individuals must be at the premises to carry out a security activity each such individual must be licensed by the Security Industry Authority.
7. The responsible person must ensure that - (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures - (i) beer or cider: ½ pint; (ii) gin, rum, vodka or whisky: 25ml or 35ml; and (iii) still wine in a glass: 125ml; (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
8. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available
9. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
10. For the purposes of the condition set out in 9 above-
(a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979
(b) “permitted price” is the price found by applying the formula - P = D + (D x V) Where
i) P is the permitted price,
ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
(c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence - i) the holder of the premises licence, ii) the designated premises supervisor (if any) in respect of such a licence, or iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;
(d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and
(e) “valued added tax” means value added tax charged in accordance with the Value Added Tax Act 1994(b). (3) Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that subparagraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny. (4) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax. The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
Annex 2 - Conditions Consistant with the Operating Schedule
1. The Premises Licence Holder will ensure that an Event Management Plan (EMP) is produced and provided to the Licensing Authority and all other responsible authorities no less than 12 weeks prior to the event. The EMP must provide details of the arrangements that are in place to ensure the effective delivery of a safe event. The EMP must be developed with reference to the Purple Guide and HSG154 (Managing Crowds Safely). As a minimum, the EMP must include:
a) An outline of the event
b) The event safety policy statement detailing the organisation chart and levels of safety responsibility
c) An audience profile
d) A management outline - details of the key management holders and their duties
e) Details of the event, including venue design, structures, audience profile and capacity, duration, food, toilets, refuse, water, special effects, access and exits, music levels etc
f) The transport management plan detailing the parking arrangements, highway management issues and public transport arrangements
g) The contingency plan including a major incident plan
h) Counter-terrorism plan
i) Noise management plan
j) Security and stewarding plan (including policy in relation to drugs)
k) Medical needs and management plan
l) Details of the arrangements in place for the management of sanitary facilities, waste, and litter
m) Details of the arrangements in place for the safeguarding of children and vulnerable adults in attendance at the event
n) Fire risk assessment and safety plan
o) Details of the arrangements that are in place for the management of food concessions, bars etc.
p) Copies of any risk assessments that relate to the safety of people attending the event
q) Site plans
r) Adverse weather plan
s) Construction phase plan (set up and take down) - including risk assessments and methods statements
2. Following the submission of the EMP, the event management team will attend all meetings of the Safety Advisory Group (SAG) to which they are invited. The event management team will engage in discussions regarding the EMP and will ensure that any agreed additional measures are incorporated into it. The SAG will consist of representatives from the local authority (including the Licensing Authority), responsible authorities and any other organisation / agency that the chair of the group considers it appropriate to attend.
3. The event shall not take place until such time that the Premises Licence Holder has received written confirmation from the Licensing Authority that that the EMP is agreed as satisfactory. Any revisions thereafter are to be agreed with the Licensing Authority.
4. As an advisory note, in determining whether or not the event management plan (or any subsequent amendment) is satisfactory or not, the Licensing Authority will take into consideration any advice provided it to it by the responsible authorities and any other agencies or organisations that are members of the Safety Advisory Group.
5. For the purposes conditions 3 and 4 above, the Licensing Authority is the Licensing Service of Rotherham Metropolitan Borough Council.
6. The noise levels during the event must not exceed the levels agreed within the Noise Management Strategy provided by the organisers, at the noise receptors highlighted in the Noise Management Strategy (v1.1 - September 2023).
7. Contact details of the organisers and noise consultants must be provided to Environmental Health - the department must be able to contact them during the concert in the event of any noise issues at noise receptors. This is so that the LA can assist the organisers during the event to amend noise levels occurring to avoid further noise complaints.
8. The organisers must provide on request written noise monitoring checks conducted during the event.
9. A professional security and crowd management company will be employed to produce a crowd management strategy and provide the appropriate experienced team of SIA trained security and stewards.
10. SIA trained security and stewards roles will include, but not limited to, observing flow of crowd through entry/exit gates, monitoring queues at food and beverage stands, oversight of general audience area for any anti-social or unlawful crowd behaviour and responding when applicable to ensure wellbeing and safety of all customers. This team will support and work in conjunction with the emergency services to resolve any Health & Safety incidents.
11. SIA security staff will be briefed to be on the lookout for minors consuming alcohol, Notices will be clearly displayed at bars indicating that it is unlawful for persons under 18 to purchase alcohol or for another person to purchase alcohol on behalf of a person under 18 years of age.
12. CCTV cameras installed across the festival site and monitored by Event Control.
13. Event contractors must comply with site rules, maintaining fittings and adhering to regulations as set by the licence holder. The Site Induction Pack will be circulated to contractors in advance online, with a site induction available upon access.
14. Event contractors and suppliers will provide RAMS documents to be centrally stored by the Event Management Team for inspection covering all aspects of the build, break and show day(s).
15. A Challenge 25 scheme age verification policy will be in operation. Staff will be trained on this Policy and a record shall be kept of each staff member who has received said training.
16. Challenge 25 notices shall be on display in view of the public in the area in which payment for alcohol is made.
17. Event to be designated as a “no glass zone” with only plastic or recyclable collapsible containers served. Glass containers will not be permitted on site. Bars will use plastic or recyclable cups with all glass products used back of house placed into glass waste containers. Bar staff operator and staff will manage safe disposal of any glass (i.e spirits) out of public space.
18. Any broken glass on site will be cleared up immediately on being seen by, or reported to, a member of staff
19. There will be a zero tolerance drugs policy at the premises and there will be a suitably secure ‘drop box’ for any illegal substances or items confiscated from customers. Seized items will be handed to South Yorkshire Police
20. The Licence holder shall ensure that we implement an adequate reporting mechanism for all staff to raise concerns about the safety of a child immediately to the site management team and security
21. Tickets will only be sold to those who are 14 years of age or older
22. Under 18s must be accompanied by an adult
23. Customers will not be allowed to bring alcohol onto site. This will be a clear part of the Terms and Conditions of Entry and enforced during a search as part of entry process
24. Full list of prohibited items allowed on site will be detailed in the Terms of Condition of Entry. Included, but not limited to, illegal substances, knives, weapons, flares and disposable vapes.
25. Clear and legible notice at entry point to the premises indicating the authorised hours under the terms of the premises licence shall be displayed
26. No customer will be permitted to take alcohol from the premises.
27. All waste will be removed from site by a registered waste carrier with current licenses. Waste management to be applied as per event management plan to ensure minimal impact on local residents.
Annex 3 - Conditions imposed by the Licensing Authority
None
Annex 4 - Premises Layout Plan
As attached, supplied bt Concert Plan, drawn by SC Productions Ltd, dated 29/03/2023
Annex 2 Conditions Consistent with the Operating Schedule