Annex 1 - Mandatory Conditions
Supply of alcohol (where permitted by the licence):
1. No supply of alcohol may be made under the premises licence:
at a time when there is no designated premises supervisor in respect of the premises licence, or
at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.
2. Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
Door supervision:
3. Where employed each such individual must be licensed by the Security Industry Authority.
Irresponsible Promotions:
4. The responsible person must ensure that the staff do not carry out, arrange or participate in any irresponsible promotions in relation to the premises. An irresponsible promotion is one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises:
Provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective.
Provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective.
Free drinking water (potable water):
5. Free potable water must be provided on request to customers where it is reasonably available on the premises.
Age verification:
6. An age verification policy for the premises must be produced, implemented and details made available to authorised officers upon request. The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
7. The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either:
a holographic mark, or
an ultraviolet feature
Small alcohol measures:
8. The responsible person must ensure that where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container). It is available to customers in the following measures:
beer or cider: ½ pint
gin, rum, vodka or whisky: 25 ml or 35 ml, and
still wine in a glass: 125 ml
9. These measures must be displayed in a menu, price list or other printed material which is available to customers on the premises. Customers must be made aware that these measures are available.
Permitted price:
10. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price. For the purposes of the condition 'duty' is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;
'permitted price' is the price found by applying the formula: P = D + (D x V) where:
P = the permitted price
D = the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol
V = the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol
'Relevant person' means, in relation to premises in respect of which there is in force a premises licence:
The holder of the premises licence
The designated premises supervisor (if any) in respect of such a licence, or
The personal licence holder who makes or authorises a supply of alcohol under such a licence
Exhibition of films:
11. No film shall be exhibited unless it has received a 'U', 'PG', '12A', '15' or '18' certificate from the British Board of Film Censors, the British Board of Film Classification (BBFC) or has been approved, in writing, by the licensing authority.
12. Where a programme includes a film in an age limited category, no person appearing to be under that age shall be admitted to any part of the programme; and the licence holder shall display in a conspicuous position a notice in the following terms:
PERSONS UNDER THE AGE OF (INSERT APPROPRIATE AGE) CANNNOT BE ADMITTED TO ANY PART OF THE PROGRAMME
13. Where films of different categories form part of the same programme, the notice shall refer to the oldest age restriction. This condition does not apply to members of staff under the relevant age while on duty provided that the prior written consent of the person’s parents or legal guardian has first been obtained.
Annex 2 - Conditions consistent with the Operating Schedule
1. A CCTV camera system capable of providing good quality images in all lighting conditions shall be used.
2. CCTV Images will be retained for a period of at least 28 days and be made available with the minimum of delay to the Police and other Authorised Persons upon reasonable request for evidential purposes, in accordance with the relevant data protection legislation
3. The CCTV recording equipment shall be kept in a secure environment under the control of the premises licence holder (PLH) and/or another named responsible individual.
4. There shall be sufficient members of trained staff available to be able to download or view CCTV evidence with the minimum of delay at the reasonable request of an authorised officer.
5. All staff selling alcohol will be authorised to sell alcohol in writing and a record of the authorisation will be made available for inspection.
6. Spirits will be kept behind the counter.
7. No singular alcoholic drinks of beer, lager and cider in cans or bottles of 500ml or below will
8. be sold (a minimum of purchase of 2 is required)
9. No singular sale of stronger beers/lagers/ciders over 6.5% in single cans will be sold (a minimum of purchase of 2 is required)
10. Challenge 25 shall be used. Alcohol will only be sold to people who can satisfy or prove to the seller that they are 18 years old or over. The only acceptable form of ID will be a passport, photo driving licence, a PASS accredited proof of age card, or other form of photo ID as recommended by Trading Standards.
11. The premises shall display clear and prominent signage advising customers that a Challenge 25 policy is in operation.
12. An automatic till prompt system shall be used to assist staff carrying out age verification.
13. An alcohol refusals register will be kept and maintained. The register will include details of the date of the refusal, the time, and the reason(s) for refusing the sale. The register shall be made available for inspection by responsible authorities.
14. A notice(s) shall be displayed in the premises where they can be seen clearly to advise customers that it is unlawful for persons under 18 to purchase alcohol or for any persons to purchase alcohol on behalf of a person under 18 years of age.
15. A due diligence checklist will be used to help prevent underage sales.
16. The shop shall operate an alcohol refusals policy as follows - alcohol will not be sold to;
a. Any person recognised or identified as a street drinker (regardless of their level of inebriation at the time);
b. Any person found to be drinking alcohol in the street;
c. Any person who is drunk or appears to be drunk;
d. Any person suspected of trying to buy alcohol for another person who is drunk or appears to be drunk;
e. Any person unable to provide valid ID when requested by staff;
f. Any person who is verbally or physically abusive towards staff or customers.
g. To any person suspected of trying to buy alcohol for another person(s) who may be under age.
17. A notice advising customers of the refusals policy shall be on display.
18. A notice(s) shall be on display telling customers not to drink alcohol in the street.
19. A ‘Crimestoppers’ notice will on display to promote the initiative.
20. The DPS and other staff will be vigilant and monitor the area immediately outside the shop to check that youths are not causing annoyance by congregating.
21. Any incidents of crime and disorder at or immediately outside the premises, witnessed by staff, will be recorded in an incident book kept at the shop. This book will be made available for inspection by the Police and other Authorised Persons upon request.
22. Staff will monitor the area immediately outside the shop on a regular basis to check for, and dispose of, any litter.
23. A notice(s) will be displayed asking customers not to drop any litter on the floor.
24. A notice(s) will be on display asking customers to leave the shop quietly;
25. Deliveries shall be conducted to ensure no public nuisance is caused.
26. The provision of late night refreshment will take place indoors for customers to take away
27. The PLH and/or the DPS will work with the Police and other parties as appropriate, in respect of any relevant issues in connection with the promotion of the licensing objectives.
28. The premises shall comply with the Portman Group code of practice on rules for the naming, packaging and promotion of alcoholic drinks.
29. The PLH/DPS will run the premises well as a responsible retailer and be a good neighbour to promote the licensing objectives.
30. An appropriate number of staff shall be on duty in the shop - the number of staff on duty will be assessed and determined on a regular basis by the PLH/DPS taking account of any peak periods in terms of sales, volume of customers, etc.
31. All staff to be trained prior to serving alcohol and other age restricted products. The training will cover matters such as preventing underage sales, proxy sales, and refusing service.
32. Staff training will be refreshed every 12 months; records will be kept and be made available to responsible authorities upon request.
Annex 3 Conditions attached after a Hearing of Licensing Authority
None
Annex 4 Plans